Getting TeamUp takings into Xero, FreeAgent or Sage: your options compared

TeamUp's help centre says it doesn't connect directly to accounting software like Xero, QuickBooks or Sage. So your takings need another route. Here are the three, with what each costs, how long it takes, and what it can't do.

The short version

	CSV by hand	Zapier or Make	Daily Takings for TeamUp
Cost	Free, but your time	Free plans; Zapier paid plans from $19.99 a month, billed yearly. Check Make's site for its paid plans	£19 a month per location, after a 14-day free trial
Set-up	None	Build and test it yourself	Three steps
Daily takings by type and VAT	Yes, if you do the sums	No sales trigger to start from	Yes, each day
Refunds	By hand	By hand	A minus line on the day it happens
Member names in your accounts	Up to you	Up to how you build it	Never copied

Zapier prices are in US dollars, as shown on Zapier's site on 9 November 2026.

Option 1: Export a CSV and enter it by hand

TeamUp's Transactions, Item Summary and Line Items reports can all be downloaded as CSV files. Item Summary is usually the quickest for totals by product.

Total the week's sales by type (memberships, classes, shop) and by VAT rate in a spreadsheet. Then post one entry in Xero, FreeAgent or Sage with a line for each.

Costs: nothing but time.

What breaks: it's the job that slips in a busy month. Splitting VAT by hand is easy to get wrong. Refunds need their own line.

Whatever you pick, also connect Stripe or GoCardless to your accounts. TeamUp suggests this itself. Those feeds handle the money arriving. They don't say what was sold.

Option 2: Zapier or Make

Zapier has a TeamUp app. Its triggers cover customers (created, updated), memberships (created, started, cancelled, completed, ended), class registration and attendance, classes ending, and referrals. Zapier also connects to Xero, FreeAgent and Sage Accounting.

What's missing is a trigger for a sale, a payment or the day's takings. So there's nothing clean to start a "post today's takings" automation from.

Make has no TeamUp app of its own. The "Teamup" app Make maintains is a different product, Teamup Calendar. There are community-built GoTeamUp apps on Make, made by other companies, and at least one of them is paid separately.

Costs (checked 9 November 2026):

Zapier Free: 100 tasks a month, two-step zaps only.
Zapier Professional: from $19.99 a month billed yearly, or $29.99 billed monthly, for 750 tasks.
Make Free: 1,000 credits a month. Check Make's pricing page for paid plans.

When Zapier is the better choice:

Member admin. Add new members to your email list, send a message when someone cancels, tag referrals. TeamUp's triggers are built for this.
You already pay for Zapier and want TeamUp linked to several other apps, not just your accounts.
You only need membership events in your accounts, like creating a contact for each new member. Zapier can do that.

Option 3: Daily Takings for TeamUp (we made this one)

We built Daily Takings for TeamUp because the CSV step is the one that slips. We're not neutral. It's built on TeamUp's open API by Support Labs, not by TeamUp. Here's what it does, from its page.

Each day's TeamUp takings go to Xero, FreeAgent or Sage Accounting as one entry, marked paid.
Split by memberships, classes, shop sales and VAT rate.
Refunds show as minus lines on the day they happen.
It only reads from TeamUp and never changes anything there.
It never copies your members' names or emails.

Your Stripe or GoCardless payouts can then be matched against those entries.

Set-up: three steps. Connect TeamUp, connect your accounts, choose your income accounts. You need to be a TeamUp admin. You create a "Machine-to-Machine" token in TeamUp under Settings, Integrations, API Integration, and paste it in. The app stores it encrypted.

Costs: £19 a month for each TeamUp business (location), billed monthly by card, after a 14-day free trial.

What it doesn't do:

It doesn't send each sale as its own invoice. It's one daily entry.
It doesn't do member admin. Use Zapier for that.
It doesn't replace your Stripe or GoCardless feed. You still want that for the money side.

How to pick

Everyone: connect Stripe or GoCardless to your accounts.
One small studio, not VAT-registered: a weekly CSV and one entry is fine.
You want member admin automated: Zapier.
You want daily takings in your accounts without doing the sums: try Daily Takings for TeamUp.

Ask your bookkeeper how they'd like takings posted before you start. They may already have a clearing account set up.

Sources

Checked 9 November 2026.